Joint Report Highlights Successful State Early Childhood Data Programs

Dept of Health and Human ServicesUS-DeptOfEducation-Seal_LargeThe Departments of Health and Human Services (HHS) and Education (DoEd) release a joint report  to help states refine their capacity to use existing data from early childhood programs to improve services for young children and families.

The report covers key considerations when states integrate data and highlights progress in eight states that are actively developing and using early childhood integrated data systems (ECIDS). It also discusses technical assistance, includes resources available to states for ECIDS development, and reflects on lessons learned or Best Practices.

States and localities are investing in high-quality early education because of the demonstrated short- and long-term benefits of these investments. However, putting together an integrated data system is challenging.

The agencies looked at the state case studies, which showed that doing this is worth the time and effort. When data are integrated across programs, policy makers can determine the availability of services for young children and families, understand the quality of those services, and measure impacts. Integrated data can also streamline the administration and quality of early childhood programs for children and families.

The report highlights examples of these issues in specific states, including:

  • Minnesota’s process for engaging stakeholders;
  • Georgia’s use of data from their integrated system;
  • North Carolina’s progress integrating Head Start data;
  • Maryland’s work to improve and integrate child care data;
  • Pennsylvania’s integration of early childhood special education data (IDEA Part C and Part B, Section 619);
  • Utah’s efforts to link health data with early learning data;
  • Rhode Island’s efforts to link universal screening data with other early learning data; and
  • Oregon’s development of a registry for the early learning workforce.

The report discusses the importance of developing a clear purpose and vision for the ECIDS at the state level that describes how the state will use the data to improve outcomes for young children, and is broad enough to expand and develop as new sources of data and experience grows. It also discusses ways to meaningfully engage a range of stakeholders throughout the data integration process, including data owners, data users, parents, data vendors, foundations or other funders, advocacy groups, and professional organizations.  

The report also highlights the importance of carefully reviewing any vendor contracts to manage data to ensure that the local programs retain ownership of their data. The report emphasizes the importance of ensuring compliance with all applicable privacy laws and protecting data from unauthorized use or access throughout the process of building and using an ECIDS.

In order for an ECIDS to be useful for decision-makers, the data must be of high-quality and states must have the technical capacity to analyze the data and convey it to stakeholders in a readily understood format. States can work with local programs to support data quality and, where possible. States can also support efforts to build their own capacity as well as local program capacity to meaningfully use data. Finally, the report suggests that states capitalize on lessons learned from other data integration efforts in the education and health fields, and to strive to link broad types of data into their ECIDS from an array of early childhood programs and services, in order to gain a more complete picture of the services children receive.

HHS and ED offer a variety of technical assistance and other resources to assist states in integrating early childhood data. Those links are included in Appendix A of the joint report.

Info: (report)

About Frank Klimko

Frank Klimko is a nationally known journalist, grants expert and speech writer/speaker. He has years of experience helping nonprofits devise lists of the right funding opportunities and secure funding from these foundations and corporate entities. Clients have focused on an array of areas including child care, homeless, hunger and K-12 education. Additionally, he is a Freedom of Information Act expert, who has helped numerous clients with securing proprietary information from the federal government. Currently, Frank Klimko writes the Children & Youth Funding Report and Private Grants Alert, which are Washington DC-based publications. CYF is a daily publication covering Congress, the Education Dept. and the various federal regulatory agencies. PGA, another daily publication, covers the world of private philanthropy.
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